Poster and Presenter Instructions: TerraSwarm Annual Meeting: October 11 & 12, 2017

Please see the Program and Venue pages.

Posters

Each poster should be associated with one person who will be responsible for noting the poster in their conference registration by October 4 AoE. It is OK to update your registration with your poster name and other information after you first register.

Each TerraSwarm funded researcher should be associated with one or more posters. It expected that most posters will have multiple researchers collaborating on the poster. This year we expect fewer posters than last year.

Due to time and space limitations, each poster presenter should have no more than one individual poster per person. In other words, two people can collaborate on two posters, but two people cannot collaborate on three posters. If you want an exception, please consult with the Theme Leaders for your theme.

Please use one of the poster templates at resources page. Including the sponsors listed on the resources page is a good idea.

We encourage you to give have a live demonstration at your poster. (You are not required to give a demonstration). If you will be giving a demonstration and require power, a table or extra floor space, please let us know by noting this on the registration form and by updating 2017 Annual Meeting Demos And Posters Wiki by October 4 AoE.

Before the meeting, please be sure that you have uploaded your poster and abstract to http://www.terraswarm.org/pubs/?pubpage=add.

  1. Select Talk or Presentation
  2. In the "Additional note" section on the second page, add 
     Poster presented at the <a href="http://terraswarm.org/conferences/17/annual">2017 TerraSwarm Annual Meeting</a>.

Please also be sure to add it to the SRC publication database.

Poster Presentations

There will be no poster presentations this year.

Setup

Posters should be posted on easels, not on the walls with tape.

The posters will be placed in a first come, first served order. When you are placing your poster, let us know if you requested laptop power. We have some round tables for laptops.

We will provide one easel and one posterboard (30"x40", which will take nine 8.5" x 11" pieces of paper) and clips. You must print out your own poster and put it up yourself.

If you are doing a poster, you might want to review these references:

Demos

Large demos and medium demos that are more than a laptop and a display may operate during both sessions, it is up to the people operating the demo.

The large and medium demos are in rooms that are separate from the posters; see the venue page.

Ken Lutz is handling the demos. Mary Stewart and Christopher Brooks are backing them up with Mary handling the posters.

Large and medium demos should be added to the 2017 Annual Meeting Demos And Posters Wiki. We have access to the conference facility the day before the meeting (October 10) to allow all those with demos a full day to deliver and set up their demo prior to the meeting.

Large and medium demos should probably have a poster associated with them. One person should register the demo poster.

After the poster session

We will take down posters after the dinner, so if you want your poster, please take it down by 7:00

After the meeting, please be sure that you have uploaded your poster and abstract to http://www.terraswarm.org/pubs/?pubpage=add.

  1. Select Talk or Presentation
  2. In the "Additional note" section on the second page, add 
     Poster presented at the <a href="http://terraswarm.org/conferences/17/annual">2017 TerraSwarm Annual Meeting</a>.

Please also be sure to add it to the SRC publication database.

Questions? Concerns? Please contact Christopher Brooks (707.332.0670)