Poster and Presenter Instructions: TerraSwarm Annual Meeting: October 14 & 15, 2015; Venue is open for set up all day on October 13, prior to the meeting.

Please see the Program and Venue pages.

For the advance material, our thinking is that our community would be better served by deliberately prepared "read ahead" material for each session and talk. In some cases, this would just be the slides to be used for the talk, but in many cases, that is not the best read-ahead material. Each presenter would be given the charter to prepare such read-ahead material, due three weeks in advance. The actual slides for the talk would not be due ahead of time, and will be posted on a website rather than distributed on a thumb drive.

Theme Leaders: Read ahead material due Monday, September 28 AoE (Anywhere on Earth), please email your materials to Christopher Brooks.

Day 1 slides are due right before the session. Updated slides are to be posted right away to the website.

The Theme leaders will provide an agenda for the parallel break out sessions on Monday, September 28 AoE. The Theme leaders are responsible for posting the parallel session talks to the breakout sessions wiki, ideally in advance.

WebEx on Day 1 and on Day 2 for industry only. The parallel sessions would *not* have WebEx. All TerraSwarm-funded individuals are expected to attend in person.

Presenters are encouraged, (but not required) to use the presentation laptop (Mac or PC). Powerpoint encouraged, Keynote and PDF accepted.

Posters

Each poster should be associated with one person who will be responsible for noting the poster in their conference registration by September 28 AoE

Each TerraSwarm funded researcher should be associated with one or more posters. It ok to collaborate on a poster.

Please use one of the poster templates at resources page. Including the sponsors listed on the resources page is a good idea.

We encourage you to give have a live demonstration at your poster. If you will be giving a demonstration and require power, a table or extra floor space, please let us know by noting this on the registration form by September 28 AoE.

If your demo is more than a laptop, then please note it in the comments section and update the wiki by September 28 AoE.

Before the meeting, please be sure that you have uploaded your poster and abstract to http://www.terraswarm.org/pubs/?pubpage=add.

  1. Select Talk or Presentation
  2. In the "Additional note" section on the second page, add 
     Poster presented at the <a href="http://terraswarm.org/conferences/15/annual">2015 TerraSwarm Annual Meeting</a>.

Please also be sure to add it to the SRC publication database.

The theme leaders have delegated collection of the poster presentations, see the Poster Presentations Wiki.

Each poster presentation will be allotted about 60 seconds depending on the number of posters in that theme.

Note that 30 minutes are allotted for the poster presentations for each theme. That is a hard limit. It is not possible to get thirty one minute poster presentations into a 30 minute slot, so if there are more than 25 posters per theme then we may move some of the presentations into a different theme, or cut all of the poster presentations for that theme to 45 seconds.

All poster presentations must be on the laptop by the break before the overview (no exceptions).

If you are doing a poster, you might want to review these references:

The posters will be placed in a first come, first served order. When you are placing your poster, let us know if you requested laptop power. We have some round tables.

We will provide one easel and one posterboard (30"x40", which will take nine 8.5" x 11" pieces of paper) and clips. You must print out your own poster and put it up yourself.

Demos

Large demos and medium demos that are more than a laptop and a display may operate during both sessions, it is up to the people operating the demo.

The large and medium demos are in rooms that are separate from the posters; see the venue page.

Pat Pannuto and Mark Oehlberg are handling the demos. Mary Stewart and Christopher Brooks are backing them up with Mary handling the posters.

Large and medium demos should be added to the 2015 Annual Meeting Demos And Posters Wiki. We have access to the conference facility the day before the meeting (October 13) to allow all those with demos a full day to deliver and set up their demo prior to the meeting.

Large and medium demos should probably have a poster associated with them. One person should register the demo poster.

We encourage one person for each large and medium demo to do a presentation during the poster presentation period for the appropriate theme.

After the poster session

We will take down posters after the dinner, so if you want your poster, please take it down by 7:00

After the meeting, please be sure that you have uploaded your poster and abstract to http://www.terraswarm.org/pubs/?pubpage=add.

  1. Select Talk or Presentation
  2. In the "Additional note" section on the second page, add 
     Poster presented at the <a href="http://terraswarm.org/conferences/15/annual">2015 TerraSwarm Annual Meeting</a>.

Please also be sure to add it to the SRC publication database.

Questions? Concerns? Please contact Christopher Brooks (707.332.0670)