December 2000 Todo

Important Dates:

Nov. 3 - Poster Name/Title/Abstract due

Nov. 17 - Poster Slides due (if received by this date, Program Office will make your poster)

Nov. 28 - Registration Form due

Dec. 4 - Speaker Presentation Slides due (for review by Richard Newton)

Dec. 14 - Poster Slides due (These will be put on website after the review...You will be required to make your own poster for the annual review)

The above information/slides should be sent by the due date to Lorie Brofferio, lorieb@eecs.berkeley.edu.

Poster Sessions: We have 30"x40" white foamboard that we'll be using for the poster sessions. *Note: If slides are mailed to lorieb@eecs.berkeley.edu by November 20, the Program Office will prepare the poster for you. Workshop, Thursday 12/14 and Friday 12/15 at HP in Palo Alto

Thu 11/23, Fri 11/24: Thanksgiving
Tue 11/28: full dry run in 400A, starting at 1:30
Report with laptops, floppies, power supplies ethernet connectors, zip drives
Mon 12/4: full dry run in 400A, starting at 1:30
Report with laptops, floppies, power supplies ethernet connectors, zip drives
Pack up gear
Wed, 12/13: Report to 400A Cory Hall at 9:00
Report with laptops, floppies, power supplies ethernet connectors, zip drives
Pick up van at 9am, leave by 10am
Set up from 11-8pm
Thursday 12/14 GSRC Website: 7:00 start time
Capture 8:30-1:00, then 3:45-5
Dinner will not be recorded
Friday 12/15: 9:30 - move out of HP by 11
No capture - need 7 projectors
Saturday 12/16: Return van

Workshop page

Below is the page from the workshop

GSRC Annual Review - December 2000

Thursday - Friday, December 14 and 15, 2000

Hewlett Packard Company (Area map) (Parking map)
3000 Hanover Street
Building 20
Palo Alto, CA 94304

Hyatt Rickeys Hotel (map)
4219 El Camino Real
Palo Alto, CA 94306
(650) 493-8000

Registration Deadline: November 28, 2000.

Registration: Participants are required to register for the meeting. To register, please use the Online Form.

Lodging: Participants are required to make their own Lodging arrangements. A discounted rate is available at the following hotel.
Hyatt Rickeys Hotel: $215/night
(650) 493-8000 or (800) 233-1234
**Please reference "GSRC Workshop" when making your reservation.
**Rooms must be reserved before November 28, 2000 to receive this rate.

DRAFT AGENDA

Thursday, December 14, 2000: Hewlett Packard Auditorium
    Thursday, December 14, 2000: Hewlett Packard Auditorium
8:00 -   8:30  Breakfast
8:30 -   9:00  Welcome and Predictions, Richard
Newton
9:00 -   9:30  Communication- /Component-Based
Design: led by Alberto Sangiovanni-Vincentelli
9:30 - 10:00  Fully-Programmable Systems: led by Kurt Keutzer and Sharad Malik
10:00 - 10:30  Constructive Fabrics: led by Larry Pileggi
10:30 - 11:00  Break
11:00 - 11:30  Calibrating Achievable Designs: led by Andrew Kahng
11:30 - 12:00  Self-Test of Mixed-Signal Systems: led by Kwang-Ting (Tim) Cheng
12:00 - 12:30  Verification of Highly-Concurrent, Component-Based Designs: led by Randy Bryant
12:30 -   1:00  Power and Energy in Design: led by Jan Rabaey and Giovanni DeMicheli  
1:00 -   2:00  Lunch
1:30 -   3:45  Poster Sessions
3:45 -   5:00  Panel Discussion
5:30 -   6:30       Reception at Hyatt Rickeys Hotel
6:30 -         Dinner (Guest Speaker, Handel Jones) Not to be captured

  Friday, December 15, 2000: Hyatt Rickeys Hotel
     8:00  - 8:30   Breakfast 
     8:30  - 12:00 Theme Sessions (Parallel Sessions:
	room assignments to be announced)
        1. Communication- /Component-Based Design: led by Alberto Sangiovanni-Vincentelli
        2. Fully-Programmable Systems: led by Kurt Keutzer and Sharad Malik
        3. Constructive Fabrics: led by Larry Pileggi
        4. Calibrating Achievable Designs: led by Andrew Kahng
        5. Self-Test of Mixed-Signal Systems: led by Kwang-Ting (Tim) Cheng
        6. Verification of Highly-Concurrent,Component-Based Designs: led by Randy Bryant 
        7. Power and Energy in Design: led by Jan Rabaey and Giovanni DeMicheli
                         12:00 - 1:00  Lunch 
                         5:00 End of Workshop
Please contact Lorie Brofferio at lorieb@eecs.berkeley.edu or (510) 643-9705 with any questions.

Agenda

Umbrella status
Gary and Richard will review the talks and combine them into two large talks (Dec 4)
Need order of speakers for review
Need video guy - we need to cut a cheque
Purchasing status

To Buy

Computer gear
2 6' Printer cables - test printer

Misc
3 monitors - need to be tested
Hard case for monitors
4 Energizer Accurechargeable Nickle-Metal Hydride (NiMH) AA batteries (do not substitute)

Audio gear
???

To buy eventually
Another set of head phones
bubble levels for tripods
Flight cases for gear?

Problems

In the morning executive review, we did not check the video deck.
We forgot several items: printer cable, A/B svideo switch, good video tape

To Do for next time

Hire a video crew:
Aaron writes:

I called around to various places to see what the prospects are of locating a video crew. Here's what I found out. Crews for this generally cost $100/hour per person. They also charge around $20/tape. It doesn't seem to be too difficult to find companies that do this. $3000 per conference wouldn't be money misspent. Perhaps we would only need to do this during the December and June events. Another idea would be to see if we could get away with hiring only one video person. This person could obtain the straight on close-up shots which we would use most often. Other angles could be obtained with our remote operated cameras and the previewing apparatus.

Aaron also writes(10/17/00):

I called around and got a few bookings. Depending on what you think I'll cancel all but one.

I called Mottaz Video Productions in SF and booked the time. I spoke with Ken. They charge $95/hour. The job would cost us ~$800. It turns out they are quite a bit more expensive than other outfits. They specialize in legal recordings, depositions and the like. I figure the legal aspect means they can charge more. I was as particular and fussy a customer as I could be, asking for references and asking about the specific camera models they used. They seemed to brush me off and weren't as informative as I'd wanted them to be.

so

I called The East Bay Media Center to see what they had to say. Mostly I wanted to hear someone sound like they knew the trade inside out. I spoke with Mel. Mel seemed a lot more knowledgeable. It turns out they spend most of their time in the silicon valley doing seminars. They've been in business for 20 years and they have a wide range of digital Super VHS cameras. He mentioned a few names and I found what I could out there on them.

JVC 3-Chip X3

Panasonic AG-456 - http://www.gearpreview.com/film/svhs/ag456u.html

Panasonic AG-460

Sony DSR 200 - http://www.digitaljournalist.org/issue9711/sonydsr200review.htm and http://www.digitaljournalist.org/issue9807/camera.htm

One thing I want to be sure of is that the camera can zoom in enough for a good close-up head shot. Have you spec'd the place? How deep is the room? Assuming the camera is in the back center of the room, how many feet do you think the camera will be from the speaker? I asked about lighting. He gave a decent response, and said that they have light kits if we're so inclined.

The East Bay Media Center charges a flat rate of $375 per 7.5 hour day. I'm thinking about going with them instead of Mottaz Video because they seem more on top of the seminar capture process and seem more knowledgeable.

Future Ideas

Provide dial up or ISDN
Use webramp

Live broadcast
Some day, we will do a live broadcast
Need to verify bandwidth with location
To view the broadcast, users will need to subscribe to a special broadcast workgroup so that we can limit access and see who is planning on watching
Maybe we should have a live video crew

Machine Prep

Test CD recorder
Test flash cards - what about drivers?
Prep special disks for encoder and presenter machines
For the dry run, Aaron and Mary should bring your laptops, powersupplies, floppies, zip drives, ethernet cards and cables.
You should both be sure to bring your floppy drives and spare power supplies on Wednesday. We had floppy problems last time, so be sure to bring them to the workshop
Install ppt97 on all the machines (Aaron's, Mary's, the presentation machine) I would like to be able to use Aaron's machine as the backup presentation machine. My machine will be the backup encoder.
Install PC Anywhere on the various laptops.
Set up dummy directories: c:\\inetpub\\wwwroot\\gsrc\\talks\\2000\\siliconvalley
URL to use would be: http://10.0.0.1/gsrc/talks/2000/siliconvalley/talk_number, where talk_number is 01, 02 etc.
Setup encoder laptops with scripts and directories, see the Netshow page

To bring
Things we have forgotten
Ptolemy group Mackey
zip drives for laptops
overhead projector
video tapes
A/B svga switch
laser pointers
spare hard drives
drivers for flashcards

Audio
The room already has a podium, P/A, screen Usually we need the following gear
Set up time starting at 11am the day before
A podium
Two 3' or 4' round tables in the front
Two 6 or 8' tables in the back for the A/V crew
A screen, the larger the better, at least 10x10
A P/A system, probably two powered speakers
Two analog phone lines, one for the tele-conference phone, the other for use as a modem line
90 minutes of cleanup and move out time at the end

Half the fun is getting there

Van from 12/13 through 12/16 3001 Shattuck Ave, on the corner of Shattuck and Ashby. the confirmation number is 925184.
Site

Stanford Park Hotel

Just so that we are all on the same page, we will need hotel rooms as follows: Wed, 12/13: aw, marys, cxh Thu 12/14: aw, marys, cxh

Directions: HP: 3000 Hanover Street, just off Page Mill Rd
Rickey's: 4219 El Camino Real
1. Start out going Northwest on HANOVER ST towards PAGE MILL RD by turning left. 0.1 2. Turn RIGHT onto PAGE MILL RD. 0.5 3. Turn SLIGHT RIGHT onto EL CAMINO REAL/CA-82. 1.6

Conference Call

9/6/00 8:00 a.m. - 1:00 p.m. (must call in within first 30 min. of scheduled time.
Domestic Dial in # (800) 382-9808
International Dial in # (775) 324-1094
Host Code (Richard Newton only) 253212
Participant Code 818235

Dinner

Dinner will not be recorded

Post Production Cleanup

Copy ppt and asf files to gigavault.
Each ASF File needs to be properly truncated at the beginning. I usually used the NetShow ASF Indexer to do this.
Sometimes each ASF File needs to have the URL to the initial slide added at the start of the now truncated clip. Again, the NetShow ASD Indexer is used.
For each presentation, generate slide GIFS, save as HTML and generate PDFs. Generating PDF requires that Adobe Acrobat be installed
Edit the following files:

mkallasx.sh
Add each talk to this file
mkasx.sh
change the paths from the previous workshop to the current workshop, and update the title.
lib/footer.htm
Update the name of the workshop

Run make
Check the files. If we use Powerpoint 2k to generate the HTML, pay particular attention to the dhtml that is generated and look for bogus output.

Contact