Video Contents

Audio
Cameras
Capture Cards
Check List
FAQ
Firewire
Flash Cards
Indexed Powerpoint
Mice
Monitors
MP3
NetMeeting
NetShow
Links
Real
PCMCIA
Powerpoint
Premiere
Projectors
Setup Guide
Tape to ASF
Telephones
To do
Tripods
USB
Vendors
Video decks

December

Check List

Room Setup

1. Wheelchair access
2. Outside Phone Line for Conference Call
3. 2 Tables (1 - 6'-8' long, 1 - 3' long) for capture equipment
4. Internet Connection?
5. XGA Projector (we can bring one if need be)
6. Overhead Projector (we can bring one if need be)
7. Lighting - Ideally, stage style lighting
8. Podium
9. We will need access the day before the workshop for about 4 hours.
10. We will need access the day of the workshop starting at 6:30am
11. Agenda - with a list of what talks we are going to capture. In general, we should avoid capturing all day, it makes it much harder to check our results

Notes to speakers

• Make your slides available to capture crew the week before the presentation. Interrupting the crew while they are capturing the talk before your talk is only going to cause problems.
• Once you submit your slides, don't submit updated versions, it makes it much more difficult to keep track of the proper version of the slides.
• The less you move around while speaking, the more we can zoom in.
• Use a pointer, stay away from the screen. The screen is very bright, so if both the speaker and the screen are in the image, then the speaker will not be well lit.
• The process of converting animated Powerpoint slides may result in different results. For example, slides that have separate text sections that are displayed as the presenter clicks the mouse are all combined into one .jpg file with all the animation completed.
• Powerpoint slides that contain non-standard fonts may not display properly on the presentation machine. When in doubt, get your files onto the presentation machine well in advance of your talk and check for font problems.
• Transfering Powerpoint slides larger than a single floppy is tricky. One workaround is to use Winzip to created multiple floppy images. Sometimes a single image on a slide will consume megabytes of space.

Inventory

Video

Audio

Computer Gear

1. Presentation Laptop
2. Capture Laptop
3. Monitor Laptop
4. Conversion Laptop (optional)
5. PCI bus expansion chassis
6. Video capture card
7. Spare hard drive for backing up talks
8. 100' Ethernet cable to reach from podium to capture desk
9. 25' power cable for presentation machine
10. Multiple Laserpointers, with batteries
11. Wireless mouse
12. 100Mb hub
13. Shorter ethernet cables

Phone

1. 100' phone cable
2. Conference call phone

Misc

1. Lots of fresh spare batteries
2. Velcro cable ties
3. Extension cords
4. AC Plug strips
5. Manuals for all gear.
6. Gaffers tape

Camera Location

• Usually a speaker will favor the left or the right side of the room. If the podium is on the left side of the room, then try to set up the camera on the right side of the room.
• Try to set up the camera so that audience foot traffic does not get inbetween the camera and the speaker.
• Backgrounds with patterns require more compression resources than plain backgrounds. If possible, use a plain background behind the speaker.

Mistakes To Avoid